zoom – Teaching & Learning https://blogs.jccc.edu Johnson County Community College Thu, 21 Aug 2025 17:00:51 +0000 en-US hourly 1 https://wordpress.org/?v=6.6.4 91413655 Tip! – Zoom Room Access Has Changed https://blogs.jccc.edu/2025/01/28/tip-zoom-room-access-has-changed/ Tue, 28 Jan 2025 16:12:12 +0000 https://blogs.jccc.edu/?p=6932 Hello everyone. I know many of you have been trying to get into the Ed Tech Zoom Room lately and found it closed, so I’m here to tell you it’s okay. We’re still here. The thing is, now that we have Zoom phones, you can still meet with us anytime you want – all you have to do is call the department phone. From Zoom, dial 3842 OR type EdTech in the Search box. If we can’t answer your question on the phone, or you just want to see us, we can convert the call to a meeting anytime.

screenshot of the zoom phone client with edtech typed into the box

On the other hand, if you KNOW we need to see your screen, or see your face, you can invite any of us directly to a meeting. You can find us by typing in our name in the Zoom search bar and hovering over the contact. Then, select the phone or camera icon.

screenshot of zoom contact card

You can also find some more detailed instructions on this page.

Hope to hear from you soon!

]]> 6932 Tip! – JCCC System Status https://blogs.jccc.edu/2021/10/19/tip-jccc-system-status/ Tue, 19 Oct 2021 16:59:43 +0000 http://blogs.jccc.edu/?p=5246 A large number of the systems at JCCC are now hosted in the cloud.  If you are having problems accessing a service either on campus or off campus you might check to see if this is a known issue. To report a issue continue to contact the Technical Support Center.  techsupport@jccc.edu

Please click on a link to check the current status of a service:

]]> 5246 Tip! Zoom Recording Cleanup https://blogs.jccc.edu/2021/04/14/tip-zoom-recording-cleanup/ Wed, 14 Apr 2021 13:13:39 +0000 http://blogs.jccc.edu/?p=4752 Zoom Cloud recordings older than 180 days old will be flagged for deletion.  If you have received a email you will need to identify a new location for this recording.

We have purchased YuJa for our long-term video repository that in addition to collecting recordings has the ability to add captions, provide analytics and integrate with Canvas.   There are settings in YuJa to automatically copy your new Zoom Cloud recordings to YuJa.  Contact the Ed Tech Center for more information.

You will find below links to turn off automatic recording in Zoom and work on cleanup and migration of Zoom recordings to YuJa.

The Educational Technology Center and Technical Support Center can help provide assistance with any questions you may have.

]]> 4752 Tip! Zoom Auto Captioning https://blogs.jccc.edu/2021/04/06/tip-zoom-auto-captioning/ Tue, 06 Apr 2021 19:16:39 +0000 http://blogs.jccc.edu/?p=4751 Zoom now has automatic Live Transcription (closed captioning) available in English. Once enabled, this automatically adds text to the bottom of the video with what the host and others are saying. You are required to enable the Closed Captions – Live Transcription on the meeting level in order for the closed captions to be available to your participants. This article will review how to enable the automatic live transcription (closed captioning) settings and how to leverage them within a meeting.

Following these steps will activate the feature for all future meetings or webinars created in account.

  1. Log into JCCC’s Zoom website  https://jccc.zoom.us
  2. Click Settings from the left side menu
  3. Click In Meeting (Advanced) or scroll down to that section of the settings.
  4. Turn on Closed captioning (the slider will move to the right and become blue)
  5. Under that option check the box that says Enable live transcription service to show transcript on the side panel in-meeting. If you do not see this option then your account does not yet have this feature activated. It will be rolling out to all users in the coming weeks.
  6. Click Save to confirm that setting

Starting the Live Automatic Transcriptions During a Meeting or Webinar

Note: Only the host can turn auto transcriptions on or off.

  1. Click the Live Transcript button from the Zoom control bar
  2. At the bottom of this window click Enable Auto-Transcription
  3. The meeting host will immediately see the transcripts at the bottom of the Zoom meeting video.
  4. A new set of options will be available for host and attendees by clicking the small arrow on the Live Transcript button to select how they wish to view the transcriptions/subtitles.

5. These new settings are:

  • Show Subtitle
    • The transcript will appear as video subtitles at the bottom of the video frame.
  • View Full Transcript
    • The transcript will appear in a side-panel Transcript window, and the full transcript to that point may be saved by clicking Save Transcript. Host and attendees can also search the transcript by entering text into the Search transcript field at the top of the window.
  • Subtitle Settings
    • Participants can change the appearance of the subtitles

 

]]> 4751 Tip! Add Zoom to Outlook 365 https://blogs.jccc.edu/2021/03/12/tip-add-zoom-to-outlook-365/ Fri, 12 Mar 2021 14:58:57 +0000 http://blogs.jccc.edu/?p=4722 Want to add an easy way to send Zoom invites via Outlook 365? You can add this ‘Add-In’ to your 365 account to make scheduling Zoom meetings so easy. Check out this short video on finding it:

If you use the desktop version of Outlook, you can also download the Zoom Plug-In to do this, too. Here are instructions for that process.

]]> 4722 New Zoom Tutorials Available! https://blogs.jccc.edu/2020/04/29/new-zoom-tutorials-available/ Wed, 29 Apr 2020 19:26:05 +0000 http://blogs.jccc.edu/?p=4204 Check out our new Zoom How-to Guides now available. Learn how to delete old recordings, change your settings to prevent recordings, and move recordings to YuJa.

How to: Change Zoom Settings to Not Automatically Record

How to: Delete Zoom Recordings

How to: Moving Zoom Recordings to YuJa

]]> 4204 New Default Zoom Setting – Passwords to View Recordings https://blogs.jccc.edu/2020/04/14/new-default-zoom-setting-passwords-to-view-recordings/ Tue, 14 Apr 2020 13:19:58 +0000 http://blogs.jccc.edu/?p=4168 A new setting is now requiring special passwords for students to access Zoom recordings. You will need to provide the password to each recording somewhere for your students, in order for them to view those recordings.

Note: To set the default for any New Recordings look at the following:

If you do not want students to have to put in a password to access your recordings, you can do so by going into your Zoom settings and setting the ‘Require password to access shared cloud recordings’ to ‘Off’. You can access this setting at https://jccc.zoom.us/profile/setting?tab=recording

We have a new “How to” guide with more detail and screen shots.

How to: Control Password Protection by Default for Zoom Cloud Recordings

Note: To change existing recordings to no longer require a password look at the following:

  1. Look for Recordings tab on the left side of the screen.
  2. For each recording listed there will be a Share or More option on the right (click share)
  3. Change the password protect option to the off position.
  4. Close the window.

If you don’t know how to find the password that has already been put on a recording – you can find it in the ‘Share’ settings in your recordings list, as shown here:

]]> 4168 Zoom Meetings with Ed Tech https://blogs.jccc.edu/2020/03/16/meet-with-ed-tech/ Mon, 16 Mar 2020 15:47:29 +0000 http://blogs.jccc.edu/?p=4063 Ed Tech has set up a meeting room you can access at your convenience for questions and issues regarding moving your class online. You don’t need video, but you will need audio, so make sure your phone or computer has a microphone and that it’s turned on and not muted (just click on the icon below if it looks like this so the red cross is NOT showing).

unmute image

Available from 9am – 5pm Monday – Friday.

All you have to do is click the link below and someone can help you with your class:

https://jccc.zoom.us/my/jcccedtech

If you prefer other methods of communication, please email us at edtech@jccc.edu. Detailed phone information is coming, but you can still leave a message at 913-469-3842.

]]> 4063 How to Use Zoom https://blogs.jccc.edu/2020/03/11/how-to-use-zoom/ Wed, 11 Mar 2020 17:24:08 +0000 http://blogs.jccc.edu/?p=4043 With all the hubbub going on, we want you to be able to use Zoom. All employees have access to Zoom Conferencing software with their single sign-on username and password. Just head to the website below and indicate whether you’re joining a meeting or creating a new one.

Access Zoom here: https://jccc.zoom.us

For more information on how to use Zoom, check out our How-To Guide.

The desktop client is free to download here: https://zoom.us/support/download and mobile apps are available in both the App Store and the Google Play store.

We have also installed a new integration that allows you to put Zoom right inside your Canvas course shell. Here’s a short video on how to do that:

]]> 4043